Meeting Room Policy
Meeting space in the Bridgeton Public Library may be used by library and non-profit community groups. Library and library-related activities will be given first preference in scheduling.
Request for space reservation should be made with the library as far in advance as possible. The request shall include the name of the group, purpose of the meeting, name of contact, telephone number, hours of meeting, number of people expected and arrangements for payment of the fee.
Use of library space by a community group does not constitute an endorsement of the group’s mission or program by the library or the City of Bridgeton. Groups using the library may not advocate any illegal activity, nor shall they engage in any activity contrary to the policies of the library.
All meetings held in the library shall be open to the public.
The library does not set up tables and chairs, nor provide janitorial services for groups using the library. The library is not responsible for publicity, assembling or dismantling exhibits, or storage of non-library material or equipment. The library does not provide a telephone, or an answering or message service for the meeting room.
By special arrangement, the library may make coffee maker, internet access and TV/VCR/DVD available. There will be an additional fee of $5.00 for use of AV equipment.
A portable cork/chalkboard, easels and picture molding are to be used for hanging objects. Nothing is to be attached to the walls.
Art shows and other exhibitions may be permitted by established groups which will assume all liability and present proof of insurance coverage.
Meeting space must be left neat and clean. Tables and chairs should be returned to the positions in which they were found.
Groups are asked to report the number of persons attending the meeting to library staff for library statistical records.
The library may refuse meeting space to any group that has an outstanding use fee; has left library facilities in poor condition; or disrupts other library activities. The library reserves the right to stop any meeting in progress if this policy is violated.
FEES: The following fees shall be charged for use of meeting space to help offset part of the cost of heat, electricity, air conditioning, custodial services, etc.;
Use of meeting space up to four (4) hours: $25.00
Use of meeting space more than (4) hours: To be determined by Library Director
Use of AV equipment may be available for an additional fee of $5.00.
Fees may be waived for library and City of Bridgeton government groups.Meeting Room Application